Your schedule is already full with various projects, tasks, and mounting workloads, so keeping up with your employees’ progress isn’t always easy. But it’s important to manage your employees time for the most productive and efficient workday. Plus, it will help keep workloads balanced and workers feeling engaged and successful instead of overwhelmed, overworked, and underappreciated.
Keep up to date on your team’s projects with these three tips.
Develop Meaningful Measurements and Reports
Part of understanding your employees’ workload is understanding the impact their job has on the company. Working with employees to find “meaningful” measurements and developing effective reports based on those measurements can be a great way to evaluate priorities. It can also help you find out what’s working, what needs to change, and where employees should be spending the majority of their time.
No one wants to be micromanaged, but everyone wants to be successful in their jobs. We need the work we do to mean something. Meaningful work drives commitment, retention, and engagement. Help your employees see the value of their work and the time they spend on it by communicating your employee’s contributions with reports and results that prove it.
Communication is key to solving most of the challenges in today’s business world and the same is true for managing employee workloads. It’s important to establish an environment of open communication. Encourage employees to come to you with concerns or questions about deadlines, projects, or priorities. Then, together come up with solutions, whether that’s restructuring projects, changing deadlines or even utilizing temporary workers to help during busy seasons.
Limit Interruptions and Time Drains
You can help employees achieve more by eliminating interruptions and distractions. Start with their email inbox and calendar. On average, workers spend 25 days a year just dealing with email alone. Incidentally, did you know it takes workers an average of 15 minutes to get back on task after interruptions like email? Start by limiting the emails you send out or finding ways to make the emails you do send more effective. A recent survey by Express also found that 51% of respondents said meetings were the biggest drain on their time. So,another way to boost productivity is to limit meeting times or even establish a “no meeting day” of the week.